Secretary (Office Automation)

Company Name:
Department of Defense
All interested candidates. You must be a U.S. citizen to be considered for this position. Excepted Service Permanent Full Time
Do you want to work for an exciting educational organization, with the children of our dedicated U.S. Military members? Our mission is to provide an exemplary education that inspires and prepares all students for success in a dynamic, global environment. Come work for the Department of Defense Education Activity, Domestic Dependent Elementary and Secondary Schools Laurel Bay, SC!
The Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS) is currently accepting applications under examining authority of 10 U.S.C., Section 2164.
The purpose of this position is to serve as secretary and principal clerk of the office for a principal, assistant principal, or both, of a DoDEA school.
This announcement is only open to current permanent, reinstatement eligible, federal civil service employees or military spouses eligible for appointment under of the term of executive order 12721. If you do not meet this criteria please apply under announcement 14-LB-136I.
A qualified typist is required. You must be able to type 40 wpm.
You must be a U.S. Citizen to apply for this position You must meet the Selective Service requirement You must submit your complete application and all supporting documents You must complete the questionnaire and/or knowledge, skills & abilities/competency statement You will be subject to a background/suitability investigation/determination
Receives calls, greets visitors, and directs inquiries to the appropriate member of the school staff. Reviews incoming correspondence and ensures distribution and/or appropriate posting of information of interest or concern to school personnel. Compiles information for a variety of one-time and recurring administrative and/or technical reports. Establishes priorities for the school office. Provides technical direction and oversight to the school''s clerical staff and office volunteers. Maintains and controls the principal''s and assistant principal''s calendars and schedules appointments without prior approval based on personal knowledge of their workload, priorities, and commitments. Make travel arrangements for school principal and school staff. Establish and manages all records and files related to school correspondence, mail distribution. Using a personal computer and a variety of software types, prepares letters, messages, memoranda, reports, charts, school bulletins, and other documents. A qualified typist is required. Serves as backup to the Student Information Assistant and assists by entering and retrieving student and school data.
Performs a variety of administrative and clerical duties unique to the school environment including, but not limited to. one or more of the following: Computer Terminal Area Security, Key Control, Substitute Teacher Coordination, Personnel and Payroll Coordination
For the GS-06 level: 1 year of specialized experience at the GS-05, is required.
Education is not substitutable or creditable.
Specialized experience: To qualify, applicants must posses one year of specialized experience equivalent to the next lower grade/level (GS-06). Specialized experience is defined as: experience in performing and coordinating a variety of clerical and administrative work for an office; experience in using various office automation tools, (including Microsoft Outlook, Word, Excel, and PowerPoint), and coordinating conferences, preparing reports, and responding to inquiries.
Typing Proficiency Requirements: In addition to meeting the experience and/or education requirements, applicants must include a certificate of proficiency or self-certify that they can type at least 40 words per minute. Your resume must support your self-certification of your typing ability. Otherwise you may not meet the minimum qualifications requirements for this position.
PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
Must meet OPM minimum qualification standards to be considered for this position. Your application will initially be reviewed to determine whether you meet the minimum eligibility and qualifications requirements. If you are qualified, you will then receive a rating based on the degree to which your background matches the knowledge, skills, and abilities for the position listed. If, after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligibile/not qualified. Your application will be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within these categories, applicants for Veterans Preference will receive selection priority over non-veterans.
Follow the steps below to apply online. Your application and ALL required supporting documents must be received by 11:59 p.m. Eastern Time (ET) on Thursday, July 24, 2014.
Paper, faxed or e-mailed electronic applications submitted directly to the agency and not through the USA Jobs program using the instructions below will not be considered.
Step 1: Create USA Jobs account, including resume and saved documents. It is essential that your resume provide sufficient information to substantiate your responses in the self-assessments vacancy questions. If your responses are not adequately substantiated by your resume, the HRO will amend your responses to more accurately reflect the level of compentency that is indicated by the content of your resume.
NOTE: Your application/resume for Federal employment _must include the following information in order to be considered for the position_:
-- Your highest Federal civilian grade held, job series, and dates of employment, if you are a current or former Federal employee.

-- Total employment period, i.e., starting and ending dates (month and year) for each work experience, paid and unpaid, related to the job for which you are applying, including the hours per week. Also include a description of your duties and accomplishments, your employer's name and address, supervisor's name and phone number, and salary. If you are currently employed, you must indicate if we may contact your current supervisor.

-- Highest level of education completed.

-- Job-related training courses (title and year).

-- Job-related skills.

-- Job-related certificates and licenses (current only).

-- Job-related honors, awards, and special accomplishments (give dates-but do not send documents).
Step 2: Answer vacancy questionnaire. Click the Apply Online button, which is available when you search for a job on , click on the title and proceed.
Step 3: Submit supporting documents . Submit the required documents (only if applicable to you) specified in the "Required Documents" Section of this vacancy. If you submit a document using the same document title, the second submission will overwrite the first submission.
To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID 1163702. Fax your documents to: .
Step 4: Review application and click Finish.
Step 5: Edit application as needed by 11:59 p.m. Eastern Time of closing date.
If you cannot apply online, click the following link to view and print the questionnaire: View Occupational Questionnaire OPM Form 1203-FX must be provided to show your responses to the occupational questionnaire. Form 1203-FX can be found at:
Fax all required documents to . Your OPM Form 1203-FX will be the cover page for your faxed transmission.
The following documents must be submitted by 11:59 p.m. Eastern Time on Thursday, July 24, 2014. You must submit all _ REQUIRED _documents; otherwise your application will be considered incomplete.
Online application (Questionnaire) - Required -- Resume (must include beginning/ending month and year for each employment period) - Required -- SF-50 - Required -- Transcripts, if qualifying based on education - If applicable to you
Eligibility documentation may contain: Copy of latest SF-50, Notification of Personnel Action, if applicant has current or previous Federal civil service experience.
Photocopy of all OFFICIAL college/university transcripts with announcement number stated on them. To receive the maximum allowable credit you must include all transcripts (front and back) for each degree earned to include any additional courses currently in progress. Any transcripts submitted that are not in English or not official will be removed from the application and will not be considered. (Transcripts must be in English.)
Applicants requesting Military Spouse Preference (MSP) must submit the following documents along with their completed application:
a. Military Spouse Employment Request Form (Form available online at:
b. A copy of the sponsor''s Permanent Change of Station orders indicating authorization of dependent travel.
c. Copy of marriage certificate
Note: Applicants may not be considered or rated if they do not submit all of the forms indicated above and failure to submit the required forms will not be a basis for subsequent appeal or grievance.
Once your complete application is received and the announcement has closed, we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. Working for the Deparment of Defense Education Activity offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. The following Web address is provided for your reference to explore the major benefits offered to most Federal employees. To find out more click here .
Positions under this announcement will be filled by appointment in the Excepted Service.
Relocation expenses will not be authorized.
Military Spouse Preference (MSP): You may be eligible for MSP if you are the spouse of an active duty military member and you are ranked among the Best Qualified for this vacancy.
If you are selected for this position and are not a current DDESS employee, the documentation you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS ''E-Verify'' system. Federal law requires DDESS to use the E-Verify system to confirm the employment eligibility of all new hires. Under this system, the new hire is required to resolve any identified discrepancies within eight (8) Federal government work days as a condition of continued employment.
All selectees will be subject to a background investigation that must be favorably adjudicated.
Condition of Employment: Selectee will be required to participate in Direct Deposit/Electronic Fund Transfer as a condition of employment, reassignment, or promotion, in accordance with DoD Regulation 7000.14-R.

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