Administrative Specialist Supervisor

Company Name:
SC Department of Public Safety
DMH is a drug-free workplace. All candidates will be required to pass a mandatory pre-employment drug test
This position is located in Beaufort, S.C.
Submit an up-to-date, detailed resume along with a copy of your transcripts.
Under the general supervision of the Clinic Director of the Beaufort Clinic of Coastal Empire Community Mental Health Center, provides supervision and coordination of all administrative support functions for the Beaufort Clinic and Harrington Place.
Supervises and coordinates all administrative functions of the Beaufort Clinic for the purposes of data collection, fiscal responsibility administrative maintenance of client records (electronic and paper).
2. Supervises and coordinates all administrative support functions which impact client services: administrative management of clinical schedule; reception and direction of all clients to maintain a safe, friendly environment and efficient flow of services; administrative intakes to open client charts & determine the individual funding source/fee schedule; insurance authorizations; resolution of client complaints re billing procedures; scheduling Medicaid and non-Medicaid transportation services for clients.
3. Supervises and coordinates all administrative functions which provide support for clinical staff: cross-training of support staff to assure continuous coverage; training and support for the electronic scheduler and the electronic medical record; scanning of client information into the electronic medical record; release of CECMHC clinical records and request of records from other sources using HIPAA guidelines.
4. Supervises administrative support personnel in the function of their duties; distributes work assignments according to skill level and appropriateness; arranges for coverage of essential duties in the absence of staff.
5. Coordinates administrative support for Harrington Place related to billing, scanning for the electronic medical record, and client financial reviews.
6. Participates as a member of the Beaufort Clinic Management Team to assure efficient and effective clinic functioning in the service of clients.
Minimum and Additional Requirements:
If any __agency__ requirements are listed below, applicants must also meet those requirements to be considered for the position.
STATE:: HS diploma. Related clerical experience may be substituted for a HS diploma.
AGENCY: HS diploma and 2 years of clerical experience; or associate degree in secretarial science or other related field; or 3 years of clerical experience.
Preferred Qualifications:
Employee must have extensive knowledge of office management, policies, practices and procedures. Must have considerable knowledge of computer programs, clerical formats and language usage. Must have ability for record-keeping, general administrative functions and to supervise a small staff of support employees.
Additional Comments:
Supplemental questions are considered part of your official application. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for this position.
Job Title: Administrative Specialist Supervisor
Agency: Department of Mental Health-MHC Coastal Empire
Opening Date: Thu. 12/18/14
Closing Date/Time: Wed. 12/31/14 11:59 PM Eastern Time
State Salary Range: $26,139.00 - $48,361.00 annually
Agency Hiring Range: Min: 27,500 Max:30,000
Job Type: FTE - Full-Time
Location: Beaufort County, South Carolina
Normal Work Schedule: Monday - Friday (8:30 - 5:00)

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